When2Meet
When2Meet is an online scheduling and meeting coordination tool. It allows users to easily find a time that works for all participants by letting them indicate their availability on a grid. Useful for coordinating meetings, events, appointments and more.
scheduling
meetings
coordination
calendar
When2Meet: Online Scheduling Tool
When2Meet is an online scheduling and meeting coordination tool. It allows users to easily find a time that works for all participants by letting them indicate their availability on a grid. Useful for coordinating meetings, events, appointments and more.
What is When2Meet?
When2Meet is an easy-to-use online scheduling and meeting coordination tool. It allows users to quickly find a time that works best for all participants by letting each person indicate their availability on an interactive grid.
To use When2Meet, the organizer first sets up a new event by entering the event details like name, location, date range, etc. They can then invite participants via email. Each invitee receives a link to the When2Meet availability grid for that event.
Participants simply click on the times they are available, which then shows up as green on the grid. Times they are busy are left white. As more people fill in their availability, only the times that work for everyone remain green.
This makes it very visual and easy to find a shared meeting time that accommodates everyone's schedule. The organizer can then finalize a meeting time based on the options. When2Meet is useful for coordinating meetings, conference calls, appointments, group events and any situation when you need to quickly find a date/time convenient for all attendees.
When2Meet Features
Features
- Availability grid to indicate free/busy times
- Ability to add multiple date/time options
- Automatic availability analysis and best time suggestion
- Shareable meeting link to collect responses
- Email and calendar integration
- Mobile-friendly interface
Pricing
- Free
- Freemium
Pros
Simple and intuitive to use
Effective for coordinating schedules with large groups
Free to use for basic functionality
Saves time compared to back-and-forth scheduling
Cons
Limited customization options in free version
No built-in video conferencing or chat features
Relies on participants actively responding
Official Links
The Best When2Meet Alternatives
Top Online Services and Scheduling & Meetings and other similar apps like When2Meet
Here are some alternatives to When2Meet:
Suggest an alternative ❐
Doodle
Doodle is a popular free online scheduling and meeting coordination tool used by over 30 million people. It allows users to easily set up a poll with various date/time options and send it out to a group of participants via a link or email invitation.Once participants receive the Doodle poll,...
LettuceMeet
LettuceMeet is a free online meeting scheduler and collaboration tool designed to make finding a time to meet simple and efficient. It allows teams and individuals to see each other's availability and quickly identify the best options for a meeting time.Key features of LettuceMeet include:Integration with calendars like Google, Office...
WhenAvailable
WhenAvailable is an open-source meeting scheduling assistant designed to make finding a time for a meeting easier. It integrates with your existing calendar system (Google Calendar, Office 365, Exchange, iCloud, etc.) and uses availability information to suggest times when all attendees are free.Key features include:Automatically detects when all attendees are...
Framadate
Framadate is a free web-based application that helps groups schedule events, meetings, and make decisions. It allows users to enter multiple date/time suggestions, which are displayed in a shared poll that group members can access and vote on. This makes it easy to find an option that works for everyone.Some...
Meetor
Meetor is a feature-rich video conferencing and online meetings software suitable for businesses of all sizes. It provides high-definition video and audio quality for meetings with up to 100 participants.Key features of Meetor include:HD video conferencing - Host and join meetings with crisp video quality from desktops and mobile devicesScreen...
DFN Scheduler
DFN Scheduler is an open-source job scheduling and workflow automation software designed specifically for data centers, high performance computing environments, and cloud infrastructures. It provides a graphical interface to define, schedule, and monitor different types of jobs and workflows.Key features of DFN Scheduler include:Visual workflow editor to create dependencies between...
Omnipointment
Omnipointment is a cloud-based appointment scheduling and customer relationship management (CRM) software designed specifically for small businesses in the service industry. With Omnipointment, users can manage appointments, customers, staff schedules, and other business operations all in one easy-to-use platform.Some key features of Omnipointment include:Online appointment scheduling and booking that integrates...
Koalendar
Koalendar is an open-source web-based calendar and scheduling application designed for small businesses, teams, and groups who need to manage events, appointments, tasks, and schedules in a collaborative environment. Here are some key features of Koalendar:Intuitive calendar interface for scheduling and viewing upcoming events and appointmentsAbility to create and assign...
StrawPoll Meetings
StrawPoll Meetings is an easy-to-use online platform designed specifically for creating live interactive polls during meetings, presentations, or events. It allows meeting organizers to engage their audience, get quick feedback on ideas or decisions, and facilitate better discussions.Some key features of StrawPoll Meetings:Create unlimited polls with multiple choice, ranking, rating,...
Crab Fit
Crab Fit is a unique fitness app catered towards crab enthusiasts. With an adorable crab mascot and pun-filled captions, Crab Fit adds some humor to tracking your workouts. The app allows you to log various crab-inspired exercises like sideways walks, pinches, lateral raises, and scuttles. You can set daily step...
Zcal
zcal is a free and open source application for managing recurring appointments, tasks, and events. It provides a basic calendar interface that allows users to easily view and manage their schedule.Some key features of zcal include:Ability to create recurring events/appointments and tasksSet reminders for upcoming events and tasksDay, week, month...
Katchup
Katchup is a comprehensive social media management platform designed to help users and businesses effectively manage their social media presence. It provides a centralized dashboard from which users can publish, schedule, and analyze performance across multiple social media accounts and platforms.Some key features of Katchup include:Unified inbox to monitor messages...