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Microsoft Lists vs Smartsheet

Professional comparison and analysis to help you choose the right software solution for your needs.

Microsoft Lists icon
Microsoft Lists
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Smartsheet

Microsoft Lists vs Smartsheet: The Verdict

⚡ Summary:

Microsoft Lists: Microsoft Lists is a task management and collaboration tool included in Microsoft 365. It allows users to create shareable lists, boards, and forms to track information and workflows.

Smartsheet: Smartsheet is a collaborative work management and project management software. It uses a spreadsheet-like interface to help teams plan, capture, manage, and report on work. Key features include Gantt charts, file attachment and collaboration, automated workflows, and integrations with other apps.

Both tools serve their respective audiences. Compare the features, pricing, and user ratings above to determine which best fits your needs.

Last updated: May 2026 · Comparison by Sugggest Editorial Team

Feature Microsoft Lists Smartsheet
Sugggest Score — —
Category Office & Productivity Office & Productivity

Product Overview

Microsoft Lists
Microsoft Lists

Description: Microsoft Lists is a task management and collaboration tool included in Microsoft 365. It allows users to create shareable lists, boards, and forms to track information and workflows.

Type: software

Smartsheet
Smartsheet

Description: Smartsheet is a collaborative work management and project management software. It uses a spreadsheet-like interface to help teams plan, capture, manage, and report on work. Key features include Gantt charts, file attachment and collaboration, automated workflows, and integrations with other apps.

Type: software

Key Features Comparison

Microsoft Lists
Microsoft Lists Features
  • Create customizable lists to track information
  • Automate workflows with built-in integrations
  • Real-time collaboration with document co-authoring
  • Integrates with other Microsoft 365 apps like Teams and SharePoint
  • Customizable forms and views for data collection
  • Drag-and-drop prioritization of tasks
  • Built-in commands for managing list items
  • Interactive cards for visual task management
Smartsheet
Smartsheet Features
  • Gantt charts
  • File attachment and collaboration
  • Automated workflows
  • Integrations with other apps

Pros & Cons Analysis

Microsoft Lists
Microsoft Lists
Pros
  • Seamless integration with Microsoft 365 ecosystem
  • Easy to create lists and boards for tracking tasks
  • Real-time collaboration features
  • Customizable forms and views
  • Visual task management with interactive cards
  • Free for Microsoft 365 subscribers
Cons
  • Limited features compared to full-scale project management tools
  • No time tracking or resource management features
  • Formatting options for lists are limited
  • No native mobile app
  • Steep learning curve for advanced features
Smartsheet
Smartsheet
Pros
  • Intuitive spreadsheet-like interface
  • Real-time collaboration
  • Robust project management features
  • Highly customizable and integratable
Cons
  • Can be pricey for larger teams
  • Steep learning curve
  • Mobile apps lack some desktop features

Related Comparisons

Learn More About Each Product

Microsoft Lists
Microsoft Lists
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Smartsheet
Smartsheet
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